\\ **>> Go to: [[en:podrecznik:modus:rozpoczecie_pracy|START THE WORK WITH MODUS SYSTEM]]**\\ **>> Go to: [[en:podrecznik:sprzedaz:start|SALE MODULE]]**\\ **>> Go to: [[en:podrecznik:start|GUIDEBOOK FOR THE USER]]**\\ ====== Trade documents ====== The program enables you for handling the wholesale, as well as the retail sales by creating invoices and receipts. Invoices are most often used in the wholesale, and receipts in the retail sales. In the system, there are two possibilities of issuing trade documents. ===== From the module "Sale"; ===== ===== - In the module "Sale" - "Documents" you have to click on the icon "Add". - Choose the invoice, export invoice, VAT invoice, or the receipt, as the document type. - Select the contractor. - In the window of a new document fill in the data. - After clicking on the button "Confirm" you move to the document's specification window, where you can choose the products designed for sale, define their price and alternatively change the VAT rate. - If the "Register the batch number" and „Required reservation from the chosen batch at the time of document's creation” are activated, the window with the list of batches will be displayed in order to choose the one with a particular number. - Choose the form of the document's record: * Save in the scratchpad - this option allows you for making amendments in the document. * Save and confirm the document - after choosing this option, you confirm the invoice or receipt. In case of cash transactions, the settlement is made automatically. In case of deferred payment, the invoice or the receipt goes to the module Finances - Accounts (payable and receivable). After confirmation of the sales invoice, on its basis the external release note can be created. ++++ Screen: Creation of the sales document | {{:podrecznik:sprzedaz:dokument_handlowy.png|Ekran: Tworzenie dokumentu sprzedaży}} ++++ ++++ Screen: Choice of the contractor | {{:podrecznik:sprzedaz:wybor_kontrahenta.png|Ekran: Wybór kontrahenta}} ++++ ++++ Screen: Window with a new document | {{:podrecznik:sprzedaz:faktura.png|Ekran: Okno nowego dokumentu}} ++++ ++++ Screen: Choice of the assortment | {{:podrecznik:sprzedaz:wybor_asortymentu.png|Ekran: Wybór asortymentu}} ++++ ++++ Screen: Defining the assortment's prices | {{:podrecznik:sprzedaz:cena_asortymentu.png|Ekran: Określenie ceny asortymentu}} ++++ ++++ Screen: Choice of the batch | {{:podrecznik:sprzedaz:wybor_partii.png|Ekran: Wybór partii }} ++++ ++++ Screen: Form of the record| {{:podrecznik:sprzedaz:forma_zapisu.png|Ekran: Forma zapisu}} ++++ === Assortment's VAT rate on the trade document: === During the addition of the new position in the sales note, the VAT rate is defined automatically on the basis of: * the VAT rate defined for the assortment in the index card * the Contractor's status (Domestic/European/International) * the assortment's type An example of the VAT rate change for the 23% rate: | ^ CONTRACTOR'S STATUS ^^ ^ assortment's type ^ Domestic/European/International ^ | material/product | 23% | 0% | | service | 23% | e.g. | If needed, the VAT rate which is displayed automatically, can be changed by clicking on the icon (Change the assortment's VAT rate on this document). The icon is located between the rate and the sum. ===== II) From the module "Warehouse" - "Releases"; ===== The invoice can be issued on the basis of the external release document that has been created earlier. In order to do it, in the module "Warehouse" - "Releases" select the appropriate external release note and click on the icon "Sale". ++++ Screen: Creation of the sale document on the basis of the external release document| {{:podrecznik:sprzedaz:dokument_handlowy_z_wz.png|Ekran: Tworzenie dokumentu sprzedaży na na podstawie dokumentu WZ}} ++++ After completing data in the window of the new invoice document, the specification window of the sale document is displayed which enables for making corrections in the sale prices. You can also change the prices by editing the invoice, because it is saved in the form of the scratchpad. The sale invoice can be issued to many external release documents, no matter in which warehouse they were created. In order to do it you have to issue an invoice on the basis of a particular external release note. It is important not to confirm the invoice, but to save it in the scratchpad. Subsequently, choose the second external release note and click on the triangle shape next to the icon "Sale". Then choose "Add to the already existed document", and select the sale invoice. After the addition of all external release notes, the sale invoice can be confirmed. ++++ Screen: Adding up another external release note to the invoice| {{:podrecznik:sprzedaz:dokument_handlowy_z_ii_wz.png|Ekran: Podpięcie kolejnego dokumentu WZ do faktury}} ++++ The program cooperates with the fiscal printer, therefore the printout of the prepared receipt is possible. To print the receipt, select it from the list of documents and click on the icon "Fiscalization". In the system, it is possible to transform the receipt into the invoice. To do it, on the list of sale documents choose the receipt and click on the icon "Invoice" located in the toolbar. ===== Receipt of the deferred payment ===== In the system's default configuration, in the window of receipt confirmation there are only two ways of payment : * default day of payment: 0 * default registry of the Bank/Cash register ++++ Screen: Confirmation of the receipt note according to the default configuration | {{:podrecznik:sprzedaz:pa.png|Ekran:Zatwierdzenie dokumentu PA przy domyślnej konfiguracji}} ++++ Confirmation of such a document automatically generates the register receipt (RR) document in the cash report.\\ \\ **All the ways of payment ( Bank/Cash desk registry):** In order to settle the receipt by using the bank registry or the postponed payment you have to change the global configuration. If you activate the option ''Show all the ways of retail sale payments'', during the making an order you can choose optional way of payment. Registries for particular ways of payment result from their configuration. You can choose the registry during the confirmation of the document. In order to change the system's configuration: - From the upper menu choose **Card indexes**, and subsequently **Configuration** - Choose **Global settings** - Click on **Sale** - Next, choose **Documents** - Select **Show all the ways of retail sale payments** - Click on **Confirm** ++++ Screen: Global configuration | {{:podrecznik:sprzedaz:konfiguracja_globalna.png|Ekran: Konfiguracja globalna}} ++++ ++++ Screen: Show all the ways of retail sale payments | {{:podrecznik:sprzedaz:wszystkie_sposoby_zapłaty.png|Ekran: Pokazuj wszystkie sposoby zapłaty dla sprzedaży detalicznej}} ++++ ++++Screen: Confirmation of the document receipt with all the ways of payment available | {{:podrecznik:sprzedaz:pa_sposoby_zapłaty.png|Ekran: Zatwierdzenie dokumentu PA przy dostępnych wszystkich sposobach zapłaty}} ++++ Receipt approval with the postponed payment (with the current payment 0), causes that the register receipt is not generated. The receipt will appear on the accounts list and will be pending for the settlement. Only as a result of settlement, the RR (register receipt) document will be generated. ===== Remarks related to the document issuing===== Modus system enables you to allocate two contractors and the place of delivery of goods on the particular documents generated in the system. Contractors, depending on the type of document, can perform the role of: * contractor, * payer, * receiver, * buyer (customer). By default, in the first tab (Details), in the document header, the first contract is inserted, and their personal data is assigned to the additional tab Contractor data. In order to choose the second contractor, select the check box located next to the label informing you about their role. Additionally, by using this tab you can define the [[en:podrecznik:crm:kontrahenci#Dodatkowe funkcje|place of delivery]]. In the system settings related to the particular groups of documents, you can change the labels that are displayed next to the fields, where the contractors are chosen. For some groups you can reverse the order when selecting the contractor. It applies to the situation, when there are two contractors on the document - you can decide whether you choose the buyer or the payer in the first tab. **In order to edit the settings of the groups of documents:** - from the menu **Card indexes** choose **Configuration**, and next **Groups of documents**, - Choose the group of documents which you want to edit, - Click on **Edit** - Make the edition: * Labels * Change the order of contractor's choice by selecting the checkbox **Reverse order of contractors during the selection and on the printout ** if the particular group enables it. ++++ Screen: Groups of documents edition| {{:podrecznik:globalne:grupy_dokumentow.png|Edycja grup dokumentów }} ++++ ++++ Screen: Vat Invoice Document FV (details tab)| {{:podrecznik:globalne:grupy_dokumentow_fa_.png|Dokument FV (zakładka szczegóły)}} ++++ ++++ Screen: Document FV (contractors data tab)| {{:podrecznik:globalne:grupy_dokumentow_fa2_.png|Dokument FV (zakładka dane kontrahenta)}} ++++ ===Rewriting contractors at the time of generating documents=== During the creation of related documents, the data from the basis document is automatically assigned to the document being generated. But the automatic change of contractors is made, e.g. when generating the external release document, from the sales document (order from the customer) the personal data of the ordering party is inserted in the field Contractor 1. The Recipient data in the field Contractor 2, after generating the external release document is transferred in the field Contractor 1. The Ordering party data is transferred into the field Contractor 2. | ^ OrderDokument ZO ^ External release document ^ Vat invoice document ^ Document FV* ^ ^ Contractor 1 | Ordering party | Recipient | Purchaser (Recipient) | Payer (Ordering party)* | ^ Contractor 2 | Recipient | Ordering party | Payer (Ordering party) | Purchaser (Recipient)* | * if the option **Reverse order of contractors during selection and on the printout** is activated ++++ Screen: External release document generated on the basis of the sales document (order from the customer)| {{:podrecznik:globalne:zo_wz1.png|Dokument WZ wygenerowany na podstawie dokumentu ZO}} ++++ ++++ Screen: VAT invoice document generated on the basis of the external release document| {{:podrecznik:globalne:wzfv1.png|Dokument WZ wygenerowany na podstawie dokumentu ZO}} ++++ ++++ Screen: VAT invoice document* generated on the basis of the external release document| {{:podrecznik:globalne:wzfv2.png|Dokument WZ wygenerowany na podstawie dokumentu ZO}} ++++ The change of settings alters only the order of inserting contractors and their display. For the whole time: * A Recipient remains the Recipient on the sales and external release documents, and becomes the Purchaser on the sales documents. * An Ordering party remains the Ordering party on the documents of external release and orders from customers. He or she becomes the Payer on the sales documents. ====Correction==== The function enables for issuing the correction of the sales document. It is possible to perform following types of corrections: * Quantity correction (return) - the correction provides for the return of the whole or part of the assortment from the Customer * Quantity correction (release) - the correction provides for the release of the additional part of the assortment to the Customer * Price/discount correction * VAT rate correction In case of the quantity correction, in the first place the the correction of the warehouse document is generated. On the basis of this document the correction of the trade (commercial) document is generated, e.g: The quantity correction (return) is used when after issuing the sales invoice, the contractor returns part or the whole size of the assortment. By using this function, the Return from the customer document and the Correction of the sales invoice are generated. In order to make the correction: - In the module **Sale** choose **Sales documents** - Select the document for which you want to generate the correction - quantity correction (return) - Click on the **Correction** - Choose the type of the correction - Confirm the message informing about the issue of the Return from the customer document - Click on the **Confirm** button on the Edition card in the Return from the customer document - Edit the specification position and define the quantity of the returned assortment, that will be visible in corrected sales invoice. - Click on **Confirm** - Click on **Save and confirm the document** - Click on **Confirm** on the Edition of the corrective invoice card ++++ Screen: Generating the correction of the sales invoice| {{:podrecznik:sprzedaz:generowanie_korekty.png|Generowanie korekty faktury sprzedaży}} ++++ ==== Sales document verification ==== During the realization of the order from the customer, you can check the agreement of the declared quantity with the real number on the sales document. The function "Verify" enables this. In order to conduct verification: - move to the module Sale/Documents - choose the sale document which will undergo checking - in the upper menu of the sales documents' list choose "Verify" - in the displayed window insert the bar codes of the assortment After confirmation of the codes list, the system compares inserted pieces with the ones declared in the sales document. If they will be congruent, the "Ok" message will be displayed in the column "verification". In case of thelack of coongruity, the "Shortage" message is displayed. Additionally, in the Details panel, under the tab "Incompatibility", the list of incompatible pieces is shown. ++++ Screen: Verification of the sales document| {{:podrecznik:sprzedaz:weryfikacja.png?900|}} ++++ **>> Return to: [[en:podrecznik:sprzedaz:start|SALE MODULE]]**\\ **>> Return to: [[en:podrecznik:start|USER GUIDE]]**