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Stock-taking

The program enables you for conducting the warehouse cataloging. Stock-taking is a detailed checking of the actual state of all the articles in the warehouse. It allows you to find the differences between the state given during the stock-taking (actual state) and the state that results from the accounting records.

In order to become acquainted with already conducted stock-takings:

  1. From the menu Card indexes choose Warehouses, and then Stock-takings.
  2. In the upper part of the screen the list of the conducted stock-takings is shown.
  3. After choosing one of them, a detailed specification of the stock-taking will be displayed.

++++ Screen: Stock-takings| Ekran: Inwentaryzacje ++++

From this level you can also delete a particular stock-take by clicking Delete.

In order to conduct the stock-taking:

  1. In the module Warehouse choose Inventory balance.
  2. Choose the particular warehouse as actual.
  3. Click the icon Stock-taking.
  4. Give the stock-taking code, that is its title.
  5. After confirmation you will see the stock-taking window.
    To insert the actual quantity of products/materials, choose the appropriate position and click Edit.
  6. After closing the window, the icon Stock-taking will be highlighted in red. It means, that in the warehouse the stock-taking is conducted.
  7. After finishing the stock-taking:
  • When the actual state is smaller than the state resulting from the accounting records, in module „Warehouse” - „Releases” the internal expenditure document will appear (in the form of a scratchpad) .
    • When the actual state is bigger than the state resulting from the accounting records, in module „Warehouse” - „Deliveries” internal delivery document will appear (in the form of a scratchpad).

After confirmation of the documents, inventory balances of the products will be established as actual,( those, which were inserted during the stock-taking). ++++ Screen: Stock-taking code| Ekran: Kod inwentaryzacji ++++ ++++ Screen: Cataloged assortment| Ekran: Inwentaryzowany asortyment ++++ ++++ Screen: Stock-taking ending| Ekran: Zakończenie inwentaryzacji ++++

++++ Screen: Confirmation of the internal delivery document| Ekran: Zatwierdzenie dokumentu PW ++++

You can not conduct the cataloging if, in the scratchpad, there are documents related to the warehouse, where the stock-take has to take place.
It is important to remember, that if in the warehouse the cataloging is being conducted, you can not create new orders or carry out the supplies or releases. To make it possible you have to click on the icon „Finish the stock-taking”.
If the assortment with the batches registry option is switched on, you have to indicate which batch is being cataloged. For this purpose choose the details pane [F8]

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