ADVANCE INVOICES

In view of tax regulations, receiving the part of payment due from the contractor, before the release of products or rendering the service, and particularly prepayment, advance payment or down-payment, the issuing of VAT invoice should be made not later than till the seventh day from the date of receiving the part of the payment due.

Modus System provides you with the functionality of generating advance invoices and so called final invoices according to the following instructions.

• Advance VAT invoice is a document which gives the information about receiving the whole or part of payment dues before the release of products or rendering service. Advance invoices are issued from the Orders module → FROM RECEIVERS.
• In order to issue an advance invoice, in the Modus system confirmed order document from the receiver (sales orders) must exist. Reservation of the assortment on this order note is not required and it has no influence on the invoice view.
• To the specific order from the receiver, you can issue more than one advance invoice. Every other invoice takes into account already collected advance payments.
• Prices on the advance invoice are always given with the VAT rate (gross value), and the prices of the VAT rate are calculated according to the algorithm (using the gross value).
• If the final invoice was issued to the particular order (look below), there will be no possibility of issuing the advance invoice.
• To the advance invoice you can issue a corrective invoice. In this case, the corrective invoice means a total advance payment. After issuing the correction you can not issue another advance or final invoice for the particular order from the receiver.
• Advance invoice can undergo fiscalization on the fiscal printer, if the system was configured to work with such a printer.
• In order to issue an advance invoice, you must have appropriate rights.

• Final VAT invoice is a document which gives the information about the sale, with taking into consideration earlier issued advance invoices. Final invoices are issued from the ORDERS module→ FROM RECEIVERS.
• In order to issue a final invoice, in the Modus system, the following conditions must be met:
  • a confirmed order document from the receiver (of the sales order) exists, on which a whole assortment was reserved;
  • at least one advance invoice exists, that was issued to this order;
  • to the advance invoice the correction does not exist;
  • the final invoice does not exist,
  • depending on the status of a contractor (domestic, European, outside the EU) the issued document will be accordingly an Invoice, a document of intra-community delivery of goods or an Export invoice (or equivalents of these documents, if the signatures were changed).

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